CMAB FY2014 Annual Report

The CMAB completed its 35th year serving Region 7W as its designated Regional Arts Council. Download the CMAB FY 2016 Annual Report to see the amount of grant funds invested into Benton, Sherburne, Stearns and Wright counties during the 2016 Fiscal year. FY15 Annual

CMAB 2016-2017 Biennial Plan

CMAB Mission Statement
“Investing in the Arts throughout Benton, Stearns, Sherburne and Wright Counties”

Needs Assessment
Public Meetings in Big Lake on February 9, 2015 and St. Joseph on February 12, 2015, final report feedback from FY14, needs assessment surveys conducted January 20, 2015 through February 20, 2015, outreach conversations and experiences in the field.

CMAB Biennial planning process
A needs assessment survey was conducted in January and February 2015.  Surveys were made available on the CMAB Website, Facebook page and in hard copy at public forums.

Public Forums were conducted on February 9 in Big Lake and on February 12 in St Joseph.  To adequately inform the public on these opportunities, news releases were sent to all media, ads were placed in local newspapers and on the CMAB Facebook page, and, the executive director participated in radio interviews. 

In addition to the needs assessment survey, CMAB Staff and Board Members interact with the public by attending community arts events, conducting workshops, and informational sessions and by engaging in various meetings throughout the region.  Feedback from regional residents is always invited and welcome.  Each grant recipient is required to complete a final report.  Within the context of the report the CMAB requests feedback on CMAB services and suggestions for improvements.

A planning retreat was conducted with CMAB staff and the board of directors on February 27, 2015 to review the year’s accumulated feedback and the results of the needs assessment survey.

Once the Biennial Plan Draft was developed based on constituent feedback members of the CMAB Board of Directors reviewed the plan.

publichearing BIENNIAL PLAN PUBLIC MEETINGS
Two public hearings were conducted in the region, one in Delano on April 30, 2015 and one in St Cloud on May 7.   The CMAB Board of Directors met on May 13, 2015 to consider any additional comments on the proposed plan and vote to adopt the completed biennial plan for the coming two fiscal years.


 

PROGRAMS
The following Central Minnesota Arts Board programs will serve residents of Benton, Sherburne, Stearns and Wright Counties in the State of Minnesota during FY2016 - 2017.

Artist in Residency (AIR)
Provides financial assistance to schools and nonprofit organizations to expose students to a unique arts experience that ties in to a lesson plan or curriculum. The intention of any residency proposal must be to increase interaction between students, community members and professional artists. Maximum grant $3,500 with no match required.
Goal:Maintain strengthen our support for arts integration in all areas of learning and community engagement.
Goal: Provide opportunities for deep and authentic arts experiences led by working artists.

    Objectives/Outcomes:
  • Greater arts infusion across areas of learning
  • Residencies provide income to artists
  • Organizations/ communities/schools not currently providing arts learning programs have support and incentive to make them available
  • Organizations/communities /schools that currently provide arts learning enhance the artistic quality, visibility, and reach of their programs
  • Arts learning opportunities are more accessible to students regardless of age, geographic, economic, cultural or other barriers
  • Students have more opportunities to develop creative and technical skills
    Measurements:
  • Track number of artist Residencies funded
  • Final Report Feedback from educators and students

Project Grants
Provides funds to nonprofits, units of governments and schools to increase access to arts focused events throughout the region. Maximum grant of $7,000 with a 30% match required.
Goal:  Invest in the arts by enhancing arts access, arts education and arts & cultural heritage.

    Objectives/Outcomes:  
  • Quality arts programming is sustained and enhanced
  • Minnesota’s cultural & ethnic arts traditions are celebrated
  • Provide support for research and development of public art projects
  • Opportunities are provided for artists to profit from their work
  • New partnerships are created to deliver arts related services
    Measurements:
  • Track number of annual or ongoing projects that achieve repeat funding
  • Number of organizations continuing to provide service in the region
  • Identify number of new arts opportunities funded by project grants
  • Track number of projects that serve to honor, acknowledge and grow cultural and ethnic arts traditions

Public Art
Provides funds to nonprofits, schools, units of government and other organizations for the completion of publicly accessible temporary or permanent arts projects anywhere in the region.  There is no maximum request amount , but a 20% match is required for any request.  Awards are based on program criteria and the availability of funds.

Goal:  Support the creation and installation of publically accessible works of art.

    Objectives/Outcomes:
  • Permanent works of art are installed throughout the region
  • Artists are employed to create public art, and are recognized for their contributions.
  • Public art works give communities a sense of identity
  • Public art transforms and revitalizes the spaces where it is installed
    Measurements:
  • Minimum of one new public art project completed annually
  • Completed Public Art projects receive positive feedback from the community

Student Arts Scholarships
Provides funding for students pursuing an arts-related major in college. $1,500 maximum. Students must be seeking their 1st undergraduate degree and may be awarded a maximum of 4 Student Arts Scholarships in a lifetime.
       
Goal:  Foster the development of artists by investing in their arts education

    Objectives/Outcomes:
  • Students set and achieve personal learning goals
  • Young Artists are encouraged to pursue arts-related careers
    Measurements:
  • Students complete their undergraduate education and obtain a degree in an arts-related field
  • Students apply for multiple years of scholarship funding in support of their undergraduate degree
  • Applicants report progress toward learning goals in final reports and subsequent applications

Artist Learning Grants - McKnight
Provides funding of up to $500 for artists to attend a class, training or workshop as a means for professional development.

Goal:  Foster the development of artists by investing in continuing education

    Objectives/Outcomes:

  • Students achieve personal learning goals
  • Remove barriers to continued artistic growth
    Measurements:
  • Award recipients report successful progress toward stated goals in their final report
  • New applicants apply, and receive scholarship funds

Teaching Artist Roster Program- McKnight
Accepted applicants participate in a seven session training program designed to assist artists with converting their disciplines into curriculum for artist residencies in schools, organizations, and communities. This program takes place in even numbered fiscal years.

Goal: Support local artists in maintaining and expanding their artistic practice by enabling them to teach within schools and community organizations
    Objectives/Outcomes:
  • 4-7 regional artists complete the training each time it is offered
  • A cohort of teaching artists is established/grown for sharing best practices, collaborative arts projects and mentorship support
  • Program participants understand the benefits of sharing their artistic practices through residency work
  • Artists who complete the program are provided with an online marketing platform through CMAB’s Teaching Artist Roster page.
    Measurements:
  • Monitor number of applicants and participants
  • Annual Teaching Artist Consortium meetings are well attended and provide opportunities for continued connections among TARP participants
  • Final Report feedback demonstrates participants understanding of the value of the program
  • Artists submit profile information to CMAB’s online Teaching Artist Roster page within 6 months of program completion

Teaching Roster Artist in Residency - McKnight and Legacy
This program is designed to give trained CMAB teaching artists the agency to seek partnerships and apply for residency funds. The Teaching Roster Artist in Residency grant program provides awardees up to $1,500 for artist fees and up to $300 for consumable supplies.

Goal: Support local artists to share their knowledge, skills and processes with learners throughout the region by increasing the opportunities for artist residencies.

    Objectives/Outcomes:
  • Artists conduct residencies in locations they have not previously engaged
  • Greater arts infusion across areas of learning
  • Residencies provide income to artists
  • Organizations/ communities/schools not currently providing arts learning programs have support and incentive to make them available
  • Arts learning opportunities are more accessible to students regardless of age, geographic, economic, cultural or other barriers
    Measurements:
  • Track number of Teaching Roster Artist Residencies funded
  • Feedback from educators and participants
Artist Career Development Grants - McKnight
Provide funds up to $3,000 for the purpose of career advancement and artistic achievement. Successful projects will communicate a clearly defined set of activities that respond to a compelling challenge or opportunity for the individual applicant.     
Goal: Nurture artists’ professional development needs
    Objectives/ Outcomes:  
  • Awarded artists are recognized and promoted
  • Artists are given opportunities to advance their artistic careers
    Measurements:
  • Awardees report benefits to their artistic careers in final reports
  • Artists are promoted by CMAB on multiple platforms


Community Arts Support Grants - Legacy
To maintain and strengthen existing arts organizations. Maximum grant of $10,000 or 20% of last FY Expenses (whichever is less)
Goal: Support and enhance the infrastructure of regional arts organizations

    Objectives/ Outcomes:
  • Arts organizations are better able to meet their financial goals
  • Arts organizations expand their capacity and further their missions
    Measurements:
  • Final report indicates financial stability
  • Awardees continue to provide programs and services

Organizational Development Grants
Provides funding for staff and board development. Maximum total award of $1000 per organization each year.
Goal:  Advance the mission and enhance the work of arts organizations

    Objectives/ Outcomes:  
  • Arts administrators and staff are more effective in adapting to the changing work environment and better able to demonstrate the impact of their work
  • Board trainings and strategic plans are developed
  • New arts organizations emerge as 501c3 nonprofits
    Measurements:
  • Number of applications approved
  • Final reports indicate successful skill building
  • Track number of applications requesting assistance with achieving 501-c3 status

Individual Artist Awards
Up to seven Emerging Artists will be awarded $3,000 each, to recognize and encourage outstanding artistic merit and quality.
One Established Artist Award of $5,000 will be granted annually.  This award is intended for artists with a history of exhibition, performance, publications, or other significant contributions to their local arts culture through personal creative output.  

Goal:  Recognize artists for the artistic merit of their work through the emerging artist award; recognize artists that have had an impact on the arts community and demonstrate significant accomplishments through the established artist award.

    Objectives/Outcomes
  • Regional artists are provided financial support
  • Artists receive increased exposure through CMAB events and promotions
  • Artists are recognized for their accomplishments
  • Applicant pool increases by 10% over the previous biennium
    Measurements:
  • Track number of applications received
  • Awarded artists participate in CMAB Events
  • Artists are promoted by CMAB on multiple platforms

Small Capital Grants for Schools and Nonprofit Arts Organizations
Provide support for non-consumable resources that enhance arts programming in schools and nonprofit arts organizations. Schools - $3,500 maximum- 50% match required; Nonprofit arts organizations - $3,500 maximum grant – 15% match required

Goal:  Increase resources to enhance arts programming in public schools and arts organizations

    Objectives/ Outcomes:
  • Arts learning opportunities increase
  • Students have access to specialized equipment
  • Increased access to the arts for those with differing needs and abilities
    Measurements:
  • Final reports indicate successful purchase/installation of capital equipment

Capacity Building Workshops & Trainings
The CMAB will continue to provide learning opportunities for artists and arts organizations to strengthen their business skills.

Goal:  To organize and fund trainings and events that provides networking opportunities and fosters the development of arts projects and partnerships.

    Objectives/ Outcomes:  

  • Successes are highlighted through sharing best practices  
  • Partnerships developed around common interests  
  • Networking connections strengthened and broadened
    Measurements:
  • Attendance at organized trainings
  • Number of partnerships identifies
  • Attendee’s positive feedback in evaluation survey’s

CMAB Staff Service Goals

Goal: Increase the visibility of arts opportunities and CMAB programs and services in Region 7W.
    Objectives/ Outcomes:
  • A common language for communicating the value of the arts is established
  • CMAB’s visibility is raised through attendance by CMAB staff and board members at regional events and active participation in local/regional public policy planning and implementation
  • CMAB website, social media and on-line regional arts calendar (AroundtheCloud.org) continue to provide networking, communications and build participation in the arts
  • A Marketing toolkit is made available for use on the CMAB website
  • Diverse and under-served populations become increasingly engaged in the arts
    Measurements:
  • Track the number of regional events and engagements attended by CMAB staff and board
  • Track marketing and news media coverage of CMAB funded events and check for compliance with acknowledgement requirements
  • Final report and event evaluations will ask participants “How did you find out about CMAB”
  • Track demographic information from grant reports

Goal:  CMAB Staff provide direct service to artists, arts organization and others based on needs assessments

    Objectives/ Outcomes:
  • Artists took advantage of career development programs and other regional networking opportunities
  • Artists have business skills necessary to support their professional work
  • Administrators and staff of arts organizations are more effective and better able to adapt to the changing work environment
  • Artists receive increased exposure through CMAB events and outreach
  • The CMAB continues to partner with the MSAB and other RACs to provide focused, cost effective training for artists and arts organizations 
  • Offer grant writing and grant opportunity workshops at least once per fiscal year in each county in Region 7W
  • Program and policy changes made in response to needs assessment when necessary and approved by CMAB directors
    Measurements:
  • Track attendance at CMAB sponsored professional development opportunities
  • Track dates, times and attendance at CMAB opportunity workshops
  • New applicants submit applications and receive funding

Eligibility Requirements and Review Criteria

Project Grants – The following organizations may apply for up to $7,000 with a 30% match for any one project or a combination of proposals totaling no more than $7,000 in any one grant round for arts-focused activities.
  • Nonprofit 501© (3) arts organizations
  • Arts groups without nonprofit designation that have the arts as a primary focus and use a fiscal agent
  • Non Profit organizations that do not have arts as a primary focus, such as schools, senior centers, community education, cultural groups and colleges
  • Local governments (city, township and county)
Artist in Residency Grants – The following organizations may apply for up to $3,500 (no match requirement) for any one artist residency or a combination of arts focused activities.
  • Nonprofit 501© (3) arts organizations
  • Arts groups without nonprofit designation that have the arts as a primary focus and use a fiscal agent
  • Non Profit organizations that do not have arts as a primary focus, such as schools, senior centers, community education, cultural groups and colleges
Community Art Support Grants – Provides funds of up to $10,000 or 20% of the last completed fiscal year’s annual operating expense, whichever is less, to support the day-to-day operations and development of non-profit arts organizations. These funds may be used for administrative, operating and capital expenditures.
  • Nonprofit 501© (3) arts organizations that do not receive general operating support from the Minnesota State Arts Board
  • Applicants must have annual operating expenses below $250,000
Small Capital Grants to Schools – Public Schools, instructing some, or all, of grades K-12, may apply for up to $3,500 in 50% matching funds for capital purchases that enhance the schools’ art curriculum.
  • A school may achieve a grant once every two years

Small Capital Grants to Nonprofits – Nonprofit 501© (3) arts organizations that have the arts as a primary focus may apply for up to $3,500 with a 15% match required

Student Arts Scholarships – Awards of $1,500 each to support students pursuing their first undergraduate degree in an arts-related field.

  • Recipients must enroll full-time at an accredited institution with a major in an arts related field.
  • Applicants may apply for and receive up to four scholarship awards in a lifetime
Organizational Development Grants  - Funds to support staff and board development through workshops and conferences or by hiring a facilitator to focus on specific needs such as board governance, strategic issues, resource development, financial planning, volunteer management, etc. Emerging arts organizations may apply for funds to support the process of obtaining 501c-3 status. Applicants may receive up to $1000 in grant funds during a CMAB fiscal year. 
  • Nonprofit 501© (3) arts organizations
  • Arts groups without nonprofit designation that have the arts as a primary focus and use a fiscal agent.
  • Arts groups without 501c-3 status may only apply to this program to support costs associated with establishing 501c-3 status.  
CMAB/McKnight Individual Artist Award Program – To reward, recognize and encourage outstanding individual artists. Up to seven Emerging Artist Awards will be given at $3,000 each, to recognize and encourage outstanding individual artists.

One Established Artist Award of $5,000 recognizes creative excellence and significant accomplishments in the arts. This award is designed for artists with a history of exhibition, performance, publications, or other significant contributions to their local arts culture through personal creative output.

  • Artists must be at least 18 years of age and have resided in Benton, Sherburne, Stearns, or Wright County for a minimum of six months prior to the time of application. 
  • Artists who have previously received an Emerging Artist Award from the CMAB are again eligible after five years from their last award date.  Artists may receive up to two Emerging Artist Awards in a lifetime.
  • Artists may receive one Established Artist Award in a Lifetime
Teaching Artist Roster Program – A collaboration between the CMAB, the Paramount Arts Resource Trust, and the Perpich Center for Arts Education. The shared vision for this program is to train and support Teaching Artists to provide quality arts learning experiences in and through the arts by sharing their own experiences and processes with students of all ages.
  • Artists must be at least 18 years of age and have resided in Benton, Sherburne, Stearns, or Wright County for a minimum of six months prior to the time of application and plan to remain a resident throughout the training period.
Artist Career Development Program   provides grants up to $3,000 for the purpose of career development and artistic achievement. Successful proposals will communicate a clearly defined set of activities that respond to a compelling challenge or opportunity for the individual applicant.
  • Artists must be at least 18 years of age and have resided in Benton, Sherburne, Stearns, or Wright County for a minimum of six months prior to the time of application
Public Art Grants provide funds for the creation and installation/implementation of temporary and permanent art works that are free and open to the public. There is no maximum grant amount for this program. Grants are based on project needs and available resources.  Requests must include 20% matching funds from non-CMAB sources.
  • Nonprofit 501© (3) arts organizations
  • Arts groups without nonprofit designation that have the arts as a primary focus and use a fiscal agent
  • Non Profit organizations that do not have arts as a primary focus, such as schools, senior centers, community education, cultural groups and colleges
  • Public schools
Artist Learning Grants-Provide funding of up to $500 for artists to attend a class, training or workshop as a means of professional development.
  • Artists must be at least 18 years of age and have resided in Benton, Sherburne, Stearns, or Wright County for a minimum of six months prior to the time of application

Teaching Roster Artist in Residencies- provides an artist, through reimbursement, up to $1,500 in artist fees and up to $300 for consumable supplies used during the proposed arts learning experience.

  • Artists who have completed the Teaching Artist Roster Program and have active profiles on the CMAB Teaching Artist Roster.

The CMAB will use the following criteria for grant making:

    Artistic quality and merit
  • Creativity or uniqueness
  • Evidence of technical ability

  • Ability
  • Background and experience of those involved
  • Assurance that the artistic outcomes will be achieved
    Prior performance on CMAB funded projects

  • Need
  • Geographic location of the arts activity
  • Identified outcomes are appropriate for the size of the audience
  • Support/need for the proposal is clearly identified
  • Proposal reaches underserved populations. (those with physical barriers, ethnic communities, and others)

  • Accuracy of the application
  • Budget figures and dates are correct
  • Application is complete
  • Final reports are up to date

Applications are submitted on line and reviewed in compliance with the Open Meeting Law. Prior to the public meeting, the CMAB Board of Directors, or an appointed panel review, each proposal providing constructive comments and a score using a scale of 1 (weak) – 6 (strong) based on the criteria for each program.
During the public meeting, the CMAB Directors respond to panel recommendations or review all proposals submitted. After the discussion, each director scores the application and a final average score is calculated. An application must receive an average score of 3 or higher to be eligible for funding.
The CMAB will fund applications in full, partially, or deny funding based on final scores and the amount of funds available.

A. Central MN Arts Board By-Laws

    1.1 Corporate Name. The name of this corporation shall be The Central Minnesota Arts Board, herein referred to as the “CMAB.”  The CMAB’s governing body shall be the CMAB Board of Directors, herein after referred to as the “Board.”

    1.2 Location. The Central MN Arts Board will maintain its principle location within the 7W Region.  The 7W Region consists of the four counties of Benton, Sherburne, Stearns and Wright.

    1.3 Status. This Corporation is a non-profit, non-political, non-sectarian, organization and no one will be denied the opportunity to participate in any program of the organization on the basis of sex, race, color, religion, marital status, or disability.

Article II   Purpose
2.1 The purpose of the Central Minnesota Arts Board is to stimulate and encourage the creation, performance and appreciation of the arts in the 7W Region
                               
Article III Membership
3.1 Corporate Membership.  The members of the CMAB shall constitute the CMAB’s Board of Directors.

Article IV – Board of Directors
4.1 General Powers. The property and business of the Corporation shall be managed by its Board of Directors, which shall not exceed 9 members.

 4.2 Vacancies. An open nomination process shall be used to fill vacancies on the Board. This process will involve publication of the vacancies in the regional news media to inform the public. Persons will be encouraged to nominate themselves or others.  Nominations will be received in writing with accompanying resume or vita of the nominee. Names submitted shall be referred to the Membership Committee for review from which a recommendation will be presented to the Board. The current Board members will act ON appointments to the Board.

4.3 Membership.  Boardmembers will be appointed in a manner which insures that the corporation is guided and governed by persons who are representative of the constituencies that the CMAB is mandated to serve. Board members must be residents of Benton, Sherburne, Stearns or Wright counties. Every effort will be made to assure regional representation and inclusion of the major arts disciplines.

4.4 Terms. Members shall be appointed to serve on the CMAB for a three-year term, which shall expire on the third anniversary of the appointment.  Members may be appointed to two more terms of three years with a maximum membership of nine years.  Members of the board must then go off the CMAB for a year before they are eligible to serve again on the CMAB.

4.5 Removal. Any member of the Board may be removed by an affirmative vote of two-thirds of the members of the Board present at a duly held meeting whenever the Board has considered all relevant facts and circumstances and has determined removal is in the best interest of the corporation. Failure to attend meetings on a regular basis and/or consistently complete the required tasks is grounds for removal. Any director who fails to attend four or more duly held meetings in one year is subject to removal.

Article V Meetings
5.3 Proxies. No proxies shall be permitted for any member of The CMAB.

5.4 Meeting Notices. The Board shall provide written notice of any meeting of the Board of Directors. The meeting notice shall specify the place, date, hour, and agenda of the meeting and shall be mailed, E-mailed or hand delivered to each director no fewer than six days prior to the meeting. The Board shall meet at least eight times per year at an agreed upon time and place.
5.5 Meetings Conducted by Electronic Communication. The Board may conduct meetings via conference call, online dialogue, or other electronic means, provided that each participating director can both understand and communicate with all other participating directors. 

5.6 Authorization without a Meeting. Any action that must or could be taken at a meeting of the Board may be taken without a meeting when authorized in writing by a quorum of the directors.

5.7 Minutes. The minutes of each meeting shall be prepared and distributed to each Board member. The minutes of a meeting shall not be deemed to be correct until adopted at a regular or special meeting of the Board.

5.8 Open Meeting Law. All meetings and actions by the Board will be conducted in the spirit of the Open Meeting Law.

Article VI Officers
6.1 Officers. The officers of the corporation shall include a chair, vice chair, secretary and treasurer, and any other officers the Board may designate from time to time.

6.2 Elections and Tenure. The officers of the corporation shall be elected at the Board of Directors’ annual meeting by a majority of the directors present at the meeting, provided there is a quorum. Each officer shall hold office for a period of one year or until the officer’s successor is elected and qualified. An officer shall be allowed to serve up to three consecutive terms. Only directors may be elected and serve as officers of the corporation.

6.3 Chairperson. The chairperson shall preside at all meetings and shall be charged with handling such meetings in an efficient and effective manner. The chair is empowered to appoint committees, and is an ex-officio member of all committees. The chair is authorized to execute on behalf of the corporation all contracts, conveyances, and other instruments in writing that may be required or authorized by the Board for the proper and necessary transaction of CMAB business.

6.4 Vice Chairperson. The vice chair shall perform the duties of the chair in the event of the absence, disqualification, or resignation of the chair and shall perform such other duties as the Board may designate.

6.5 Secretary. The Secretary shall perform such duties as may be assigned by the chair or the Board and as are ordinarily incident to the office.

6.6 Treasurer. The treasurer shall perform such duties as may be assigned by the chair or the Board and as are ordinarily incident to the office.

6.7 Executive Committee. The officers of the Board will constitute the executive committee.

6.8 Compensation. No director may receive compensation for services as a director. Members of the Board shall be reimbursed for actual travel expenses incurred while traveling in the service of the corporation.

Article VII Quorum
7.1 Quorum. A majority of the filled positions of the Board shall constitute a quorum for the purpose of carrying out any of the business of the CMAB at a duly called meeting thereof.

Article VIII Reports
State Arts Board Report. An annual report of the actions and recommendations of the Board regarding arts related projects funded by the Minnesota State Arts Board Block Grant shall be submitted to the Minnesota State Arts Board.

Article IX Special Committees
9.1 Special Committees. The Board may establish special and technical advisory committees to deal with general or specific problems and areas of concern.  Members of such committees shall be appointed by the chairperson and need not be members of the Board. 

Article X By-Law Amendments
10.1 Amendments. These articles may be amended by the simple majority of the total membership of the Board at a duly called meeting of the Board, provided notice is given of any proposed amendment changes.

Article XI Roberts Rules of Order
11.1 Robert's Rules of Order will be used to conduct official business of the Board

CMAB BOARD REQUIREMENTS
Identification of the Arts Experience and Background Requirements for Central MN Arts Board Membership

As a non-profit organization, the CMAB is governed by a nine-member volunteer board of directors, recruited from Region 7W to fund grant proposals and provide professional development services to arts and community organizations, school, government units and individuals. We also strive to enhance the appreciation of the positive and essential economic and social roles the arts play in our lives.

Board Member Responsibilities

  • Review and approve grant applications and panel recommendations for funding
  • Provide budget oversight and policy development
  • Oversee staff support and technical assistance to local artists and art organizations within the four counties

Board Member Expectations

  • Attend eight scheduled Board meetings at the Foley office.
  • Spend 2-10 hours in preparation for the Board meeting
  • Attend arts events funded by the CMAB
  • Attend and actively participate in the biennial planning retreat every other year

Board Member Qualifications

  • Resident of Benton, Sherburne, Stearns or Wright counties
  • Ability to make decisions impartially
  • Involvement in the arts in the four-county area
  • Experience and knowledge of at least one element of an organizations' operations such as: administration, finance, personnel, program development, public relations/marketing or grant writing

CMAB Staff Job Descriptions

Executive Director
Currently held by Leslie LeCuyer since August 2003

The Executive Director is the administrative agent of the CMAB and is responsible to the Board of Directors for the implementation of policies and programs approved by the Board. 
PRINCIPLE RESPONSIBILITIES

  • Formulate and recommend to the board all policy, organizational plans and strategic direction
  • Helps in the development, design and administration of all grant programs and services
  • Responsible for all internal and external operations, programs, financial affairs and organizational planning
  • Hires and manages staff
  • Directs the development of the biennial plan, including needs assessments, focus groups and Board of Director’s planning process
  • Serve as CMAB’s principle liaison with elected officials, MCA, MSAB, RAC FORUM and other entities that impact CMAB’s financial interests
  • Represents and educates the public about the interests of CMAB constituents
  • Serves as CMAB’s principle public spokesperson; represents CMAB at conferences, meetings, workshops and other arts related public gatherings
  • Attends all CMAB scheduled meetings
  • Prepares agendas, minutes and supplementary material for meetings
  • Insures CMAB compliance with all appropriate legislation, administrative rules and policies, and contractual agreements

Program Officer
Currently held by Heather Allen since April 2012

The Program Officer will assist in the development, delivery and evaluation of programs and services for CMAB constituents. 

PRINCIPLE RESPONSIBILITIES

  • Assists in identifying the arts needs in the four-county area
  • Works to foster partnerships to efficiently and effectively serve the arts needs in the region
  • Works as part of a team in the development of program rules, forms, process & procedures for applying for funds
  • Works with CMAB Partners in the teaching artist roster program provided to selected artists in the region in developing skills in conducting residencies
  • Reaches out to individual artists in region 7W to inform them on key opportunities provided by the CMAB and others
  • Develop and/or identify training workshops for key interest groups to assist them in business development, accountability, administrative & volunteer management, and other areas as identified through needs assessments
  • Works effectively as a member of the CMAB team focused on delivering programs and services throughout Benton, Sherburne, Stearns & Wright counties to serve the arts.

Administrative Support/Media Specialis
Currently held by Melissa Marudas since March 2010

This position exists to provide professional administrative and creative media support, website development, design and management.

PRINCIPLE RESPONSIBILITIES
The Administrative Support staff portion of this position provides administrative support for the CMAB office:

  •  Answer phones and take messages in a professional friendly manner during the hours assigned
  • Keep an inventory of office supplies and communicate purchasing needs
  • Coordinate meetings and office correspondence with constituents
  • Keep documents organized and accessible
  • Manage the CMAB staff and board of director calendar
  • Provide clerical support for all CMAB meetings
  • Work occasional nights and weekends
  • Create workshop presentations in power point
  • Provide assistance to constituents
  • Update mail and email databases

The Media Specialist portion of this position:

  •  Develop news releases and arts e-news updates & communications through Facebook, YouTube, Twitter, etc.
  • Attend and document key arts events; creative writing, video and photographs
  • Assist executive director & program officer to creatively design and produce informational mailings, advertising, brochures on programs and services available through the CMAB
  • Convey a positive image of the CMAB to the public
  • Update, maintain and manage the website
  • Update and maintain board member meeting computers
  • Update, troubleshoot online applications, and convert media attachments
  • Track and promote CMAB funded events – list on calendars and grants funded map
  • Works effectively as a member of the CMAB team focused on delivering programs and services throughout Benton, Sherburne, Stearns & Wright counties to serve the arts

Finance/Grants Compliance Officer
Currently held by Beth Byker since January 2014

This position exists to track financial transactions, prepare income statements and balance sheets prepare payroll, payroll taxes; other required reports, provide professional and administrative support to the CMAB Executive Director and CMAB Program Officer to process all incoming applications, entering all tracking data, assuring applications are complete, comply with program rules and budgets are correct.
PRINCIPLE RESPONSIBILITIES

  • Maintain financial data through Quickbooks
  • Manage CMAB Payroll
  • Process all incoming grant applications:
  • Develop a file for each application
  • Check for correctness and completeness
  • Communicate with applicants
  • Data input of grant information necessary for various reports
  • Attend CMAB meetings when necessary
  • Maintain CMAB applicant files and database
  • Mail merge contracts for approved grants
  • Track grant contracts to establish payment date
  • Communicate approved grant payments and dates to finance staff
  • Produce reports and other documents as requested by CMAB’s Executive Director & Program Officer
  • Serve as part of a team to insure that all CMAB programs and services are planned and implemented in a professional manner

Description of the CMAB Director Rotation System

As stated in our By-Laws: Members shall be appointed to serve on the CMAB for a three-year term, which shall expire on the third anniversary of the appointment.  Members may be appointed to two more terms of three years with a maximum membership of nine years.  Members of the board must then go off the CMAB for a year before they are eligible to serve again on the CMAB.

Boardmembers are appointed in a manner which insures that the corporation is guided and governed by persons who are representative of the constituencies that the CMAB is mandated to serve. Board members must be residents of Benton, Sherburne, Stearns or Wright counties. Every effort is made to assure regional representation and inclusion of the major arts disciplines.

Central MN Arts Board Directors and Staff

Janice Courtney, Chair– Stearns County
Visual Artist; arts advocate as a previous art educator and Arts Adviser/Assistant Director of the St. Cloud State University Program Board. Bachelor of Arts in Fine Arts, University of N. Texas; Master of Art, New Mexico State University; Master of Science, Multicultural Education w/Art Emphasis, St. Cloud State University.

Vacancy

Leslie Hanlon , Secretary- Stearns County
Director of Fundraising & Marketing for the College of Saint Benedict/Saint John's University Fine Arts Series; Bachelor of Arts degree, English, Minnesota State University Moorhead; 10 years arts administration experience.

Al Hams, Treasurer – Benton County
BA Theater/Speech, English Literature, St. Cloud State University; US Veteran; Founder of Al's Music; author; served on the following Board of Directors, Downtown Kiwanis Club, County Stearns Theatrical Company, Minnesota Orchestra of Saint Benedict; David Swenson Foundation, and Central MN Arts Board.

Charlene Sul - Sherburne County
Bachelor of Science, College of Notre Dame, Human Service Administration; Mast of Arts, San Jose State University, Mexican-American Studies; Juris Doctor in progress, Taft School of Law; Sul & Associates, LLC, Sr. Partner; St. Cloud State University, Instructor; Art Director – Hands Across the World, St. Cloud, MN; Facilitator - Quilt Circle at the American Indian Health Center, San Jose, CA.

Doug Lien – Stearns County
Watercolorist; Member of the Central Minnesota Watercolorists and past president; Member of Artists of Minnesota; Community Education Art Class instructor; Coordinator of the Tri-County Solid Waste Management Commission; B.A., Urban Studies UMD 1978.

George Minerich - Benton County
Professional film, digital and nature photographer; local arts center and photography club volunteer; BS in Environmental Studies, Bemidji State University; Environmental professional consultant and employee for the government sector.

Linda Brobeck - Wright County
Minnesota visual artist and owner of Crow River North, LLC.; exhibited nationwide; has served on a number of non-profit boards, both on local and national levels; former university administrator and humanities instructor; Master’s Degree in Visual/Studio Art, University of Wisconsin-Superior.

Ken Barry - Sherburne County
Blues Musician; Victorian photographer proficient in Digital imaging, Platinum/Palladium printing, Wet Plate Collodion process, Bromoil printing, and Cyanotype printing; BS of Science Mathematics and BS Computer Science, University of Wisconsin; Certified Nuclear Engineer, U.S. Navy; MBA Saint Mary’s College of California.

Leslie LeCuyer, Executive Director
Heather Allen, Program Officer
Beth Byker, Finance Grant/Compliance Officer
Melissa Marudas, Media Specialist/Administrative Suppor

Central MN Arts Board Director Nomination Process

Vacancies are handled through an open nomination process. This process involves publication of the vacancies in the regional news media, Facebook and CMAB Enewsletter. Persons are encouraged to nominate themselves or others.  Nominations must be sent in writing with accompanying resume or vita of the nominee. Names submitted shall be referred to the Membership Committee for review from which a recommendation is presented to the Board. The current Board members will act on appointments to the Board.

Arts granting policy statemen

The CMAB is a non-profit 501(c)3 non-profit arts organization governed by a nine-member volunteer board of directors recruited from the four counties it serves

APPLICATION PROCESS

Grant Writing Workshops focused on assisting residents in understanding the application process are held in a variety of locations each year.
Applicants are encouraged to contact the CMAB office for one-on-one assistance if needed.

APPLICATION DRAFT REVIEW
Before an application is submitted, a draft review can be requested. Requests must be submitted via email (media@centralmnartsboard.org) or fax (320-968-4291) at least two weeks before the application deadline. A review of the application does not guarantee that the request will be funded.

REVIEW PROCESS 
Once the CMAB receives the application, staff will verify eligibility.  Applications will be sent to the CMAB Board of Directors or CMAB Grant Panel at least two weeks prior to the review date.  Review of eligible applications typically takes place within one month of the deadline. Check the CMAB website for draft review deadlines, application deadlines, and board review dates. All applicants will be notified of the Board’s decision.

During the review process a scoring system is used.  Each application will receive a score from each member of the panel/board on a scale from 1 (low) to 6 (high).  An applicant must attain at least a 3.0 average score in order to be considered for funding.     

GRANT CONTRACT AND DISTRIBUTION OF GRANT FUNDS
Awarded grantees must sign an online contractual agreement within 30 days of notification.  Failure to provide any required documents within the prescribed time can result in the cancellation of a grant commitment.   

Note:  If funds are refused within 45 days of receipt of grant notification, they will be offered to the next applicant in rank order.  Returned funds or funds refused after 45 days will be applied to future grant rounds.

Note:  If application is approved, the funds must be expended within 12 months of the approval date.

All grant contracts contain the following content modified to fit the appropriate program:

To indicate acceptance and remain eligible for the CMAB Grants, the grant recipient’s authorizing official must electronically sign within 30 days from the date of this contract.

All future grants are contingent upon compliance with the following terms:
Grant Check:  Once the contract is signed the grant check will be issued. The CMAB needs at least two weeks notice to process payments.  Grant checks must be cashed within 30 days of the date on the check or it, and the contract, will be void.
NOTE:  Grantee must provide the CMAB with copies of all internally generated advertising materials and programs with the final report.  Non-compliance may affect future CMAB funding.

• Organization Mission and Management of Grant Funds: The grantee will be legally responsible for the proper management of the grant funds. The organization’s activities and mission will be carried out in compliance with the description provided in the grant application.  Any significant revisions in the organization’s mission must be communicated to the CMAB in advance and in writing.  In the event that the organization ceases to do business or becomes insolvent within the fiscal year of the award, the entire grant award must be returned to the CMAB.

• Final Report and Record Maintenance:  The grantee will maintain records for three years documenting the use of grant funds. An accurate Final Report must be submitted to the CMAB, using the online form no later than the date identified in the contract. If the report is late any remaining grant funds will be withheld and the grantee will be ineligible for any future grant rounds until the report is filed.

• Discrimination and Persons with Disabilities: The grantee agrees to comply with all applicable laws relating to nondiscrimination and affirmative action.  Access to participate in the organization’s programming will not be limited on the basis of national origin, race, religion, age or sex.   The grantee will also comply with the federal Americans with Disabilities Act.

• Contract Termination:  The grant contract may be terminated at any time upon written request of the grantee, but such termination does not necessarily relieve the grantee of the responsibilities set forth in the grant contract.  The CMAB may terminate a grant contract at any time upon the failure of the grantee to comply with one or more of the conditions of this contract, or a grant contract may be terminated at any time by mutual agreement.

• Public Information: All information provided by the grantee through the original application, final report, or any other documented communication between the CMAB and the grantee becomes public information and may be shared in reports, news releases or other means for promotional purposes.

• Certification:  “I understand the terms of this contract.  The CMAB reserves the right to audit the financial records of organizations that receive CMAB grant funds.  I may be required to submit a certified audit report of the organization funded by the CMAB.  I understand that future grants will be contingent upon complete compliance with the terms of this contract.”

ACKNOWLEDGEMENT OF CMAB FUNDING
CMAB Acknowledgement: Because it is so important for the public to understand that tax dollars are returning to their communities and due to Minnesota state law requirements, the following acknowledgement statement must appear on all internally generated advertising and promotion referencing the funded event such as programs, posters, flyers, press releases, etc.  Oral acknowledgement is always recommended, but required during any event that does not have a printed program and during interviews with the news media.  All written or oral acknowledgments must use the following:

Arts Legacy Funds: “This activity is made possible by the voters of Minnesota through grants from the Minnesota State Arts Board and Central MN Arts Board, thanks to a legislative appropriation from the arts and cultural heritage fund.
Or,
State General Funds: This activity is made possible in part by a grant from the Central MN Arts Board with funds appropriated by the Minnesota State Legislature from its general fund.

” (A shorter version will not be accepted. Wording may not be changed in any way.) 

Minnesota law also requires that all recipients of Legacy funds with a website display the official Legacy Logo along with the appropriate acknowledgement on their website indicating the source/partial source of financial support for the organization/project.  Under the contract, the CMAB Logo must also be displayed on the website.

FINAL REPORTS
A final report must be submitted within sixty (60) days of the project’s completion for the payment of any remaining grant funds.  Failure to submit a final report without prior request for an extension may result in the applicant being ineligible to apply for any future CMAB grants until the final report is received.

GRANT APPEAL PROCESS
Any applicant who can show causes that established grant review procedures were not followed, or that the policies of the program were not equitable to all applicants may file an appeal in writing within ten (10) business days of being notified of the CMAB board’s decision.

The Executive Committee of the CMAB will review the appeal prior to the next scheduled board meeting.  The Executive Committee will determine if there exists sufficient cause for an appeal and if further investigation is warranted. If the Executive Committee finds that there is cause for an appeal, they will bring the matter before board for a final decision.  There is no right of appeal to dispute decisions in respect to artistic quality or merit, ability or need

PUBLIC HEARING
Two public hearings were conducted in the region, one in Delano on April 30, 2015 and one in St Cloud on May 7.   The CMAB Board of Directors met on May 13, 2015 to consider any additional comments on the proposed plan and vote to adopt the completed biennial plan for the coming two fiscal years.

Topics include:
· Needs Assessment Survey summary
· Overview of CMAB goals & objectives
· Program changes
· Grant maximums & match requirements
· Policy changes
· Question & Answers
· Comments & Feedback

Download FY16-17 Biennial Plan